Cuevas & Cuevas offers a corporate maintenance program designed to help corporate clients comply with annual meeting requirements, information statement filing requirements and basic corporate record keeping requirements. Our goal is to make it easy and convenient for our corporate clients to meet their annual corporate meeting obligations by providing reminder notices, drafting minutes (or written consents) and providing follow-up attention. We can also assist with the filing of the annual information statement, which is necessary to keep the corporation in good standing.
In addition to satisfying the annual corporate law requirements, enrolling in our corporate maintenance program can provide other important benefits. For example, should the corporation be sued, a copy of the corporation’s minute book might be requested in the litigation process. Responding with up-to-date corporate records can help establish that “corporate formalities” have been observed—which can help protect the corporation’s shareholders against creditors who seek to “pierce the corporate veil” and hold shareholders personally liable for corporate debts. In corporate law, a corporation might experience a tax audit. Evidence of authorization for corporate transactions can assist in defending the corporation’s position before tax authorities. Finally, if the corporation becomes involved in a business transaction, such as negotiation for a sale, merger or financing, then its minute book and stock records will likely be scrutinized. A corporation’s inability to promptly provide potential business partners with complete, up-to-date corporate records might be viewed as a negative factor.